Job Description

BizTek Peole is looking for an experienced Administrative Project Coordinator – Hospital Activation for our client in Portland, OR!

Local candidates only | Hybrid

Duration:   Immediate start through December 2026

Summary

Administrative Project Coordinator to support a large hospital activation and related unit transitions. This role provides administrative, scheduling, communication, and onsite support during move-in, Go-Live, and stabilization phases.

Responsibilities

• Manage calendars, meetings, and logistics
  
• Maintain project documentation and SharePoint/Teams sites
  
• Prepare agendas, presentations, and meeting notes
  
• Draft and distribute project communications
  
• Track action items, rosters, and readiness activities
  
• Provide onsite support during move-in, simulations, and Go-Live
  
• Support administrative coordination for unit backfill transitions
  

Qualifications

• Bachelor’s degree with 3+ years of administrative support experience (healthcare preferred)
  
• Strong skills in Outlook, Teams, SharePoint, Excel, Word, and PowerPoint
  
• Excellent organization, communication, and follow-up skills
  
• Ability to work in a fast-paced, changing environment
  

Preferred Qualifications

• Experience supporting hospital operations or project teams
  
• Familiarity with Smartsheet or similar tools
  
• Experience with executive-level meeting support and documentation
  

Work Requirements

• Hybrid schedule with required onsite presence during key project phases
  
• Occasional early mornings, evenings, or weekends
  

keywords: #Healthcare administration, #Project coordination experience, #Executive administrative support, #Cross-functional collaboration, #Scheduling and logistics management, #SharePoint and #Teams proficiency, #Meeting facilitation and minutes, #Smartsheet or project tools, #Organizational and #time-management skills, #Fast-paced environment experience

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